Camping for Music Festivals: Creating a Campground

Camping for Music Festivals: Creating a Campground
by Sue Basko, Esq.

If you want to create a campground to go with a concert or festival, there are many factors to consider.  Below is a list to get you started in planning.  There are so many details. If you're going to do this right, you need to be extremely detail-oriented.  It can be best to work with someone who has done it before.

Some of the most basic needs are drinking water, portapotties, hand washing stations, and showers.  These can all be rented.  There are companies that will send a big truck filled with potable water that can be used for drinking and showers.  "Potable" means the water is clean and safe for drinking.  It is safest to also use potable water for showers and misters, so there is no risk of bacterial infections in the water mist.

In hot weather, cooling stations are needed to keep campers from getting heat stroke.  Misters are often used.  A mister is a length of hose or piping with small holes in it, attached to a clean water source,  that emits a fine mist.  Usually the misters are mounted above head height, so people can stand under them. Sometimes misters are fronted with  a fan, to spread the cooling mist. Other cooling stations are a dome or tent that has air conditioning.

Here are some links to companies that rent misters, portable showers, potable water trucks, portable toilets, etc.  These are links to get you started so you can get an idea of what is available, space needed, and costs involved.   Most of these sites have good photos of the equipment that is for rent and some even provide layout diagrams.  Keep in mind, you have to use a company that delivers to the location of your event.

Misting/ Cooling:

Potable Water, Showers, Restrooms:

Another main need for any festival or campground is electricity. If there is not adequate on-site electricity (and there rarely is), you need to rent a generator.  Here are some generator rental companies to get you started on understanding what is available and costs involved:

Electricity Generators:

The links above are not recommendations, they are simply examples of companies you can explore to get started in finding what you need.  Your choice of a company should include such factors as location, price and add-on prices, availability, reputation, customer service.   Most such companies will be able to give you a lot of information.  For example, if you tell a company that you will have a 2 day festival with 200 people present all day and night, the company can tell you how many toilets you will need, etc.

Here is a basic checklist to get you started in planning a concert or festival campground: (These are numbered for convenience, but all items are important.)

  1. Zoning 
  2. Permits
  3. Local laws
  4. Inspections required 
  5. Campground temporary - can you get a permit for that?
  6. Is the ground surface suitable to tents?
  7. What must be done to the ground surface to make it suited for tents?
  8. Surface cushioning, leveling, drainage
  9. Flood plain areas?
  10. Electric wires overhead?
  11. Lighting danger?
  12. Sewage and water run-off? 
  13. Presence of wildlife
  14. Presence of mosquitoes, ants, mice, etc. 
  15. Presence of any endangered species
  16. Insurance - how much and can you get it?
  17. Water sources
  18. Water for drinking.
  19. Showers - are there any?
  20. Toilets - can you rent portapotties?  How many will be needed legally? Price them out.
  21. Hand-washing stations
  22. Servicing of portapotties, Cleaning several times per day
  23. Toilet paper, paper towels, soap 
  24. Electricity
  25. Basic Lighting
  26. Trash bins and collection
  27. Recycling
  28.  Clean-up during and afterwards
  29. Security and safety
  30. Layout done accurately to scale
  31. Plotting the space, marking the space
  32. Temporary fencing for exterior perimeter 
  33. Fencing to demark roads, areas, toilet area, etc.
  34. Layout marked or fenced, "street" signs and space signs made and posted
  35. Signage
  36. Car Parking
  37. Car parking layout – must follow recommended sizes
  38. Parking accommodations for handicapped
  39. In and out allowed? How many times per day?
  40. Alcohol allowed in?
  41. Layout to accommodate cars and camping; should not mix or dangerous 
  42. Picnic benches, tables, chairs?
  43. Preparations for possible severe weather conditions
  44. Having a central fire pit and shelter/ tent/ dome
  45. Not allowing campfires 
  46. Propane and cook stoves allowed or not? 
  47. Establishing a business entity for accepting payments
  48. Establishing a reservation system
  49. Establishing reservation and refund policies
  50. Camping price per car? per tent? Per person?
  51. Campers should have ticket to event, show it to reserve campsite
  52. Plan to have any “glamping” sites, that is glamorous camping with nice tents, furniture, etc, provided? (These rent for higher prices) 
  53. Noise ordinances, drug ordinances, drinking, guns, weapons, fireworks, glass
  54. Working with local sheriff (you don't want them coming on property)
  55. Emergency Medical Techs on location at all times
  56. Preparation for medical emergencies such as overdoses.
  57. Advance prep for med helicopter, ambulance, etc.
  58. Children, babies – allowed or not?
  59. Camping 18 and up only?
  60. Waivers of liability
  61. Rules stated on website before purchase of camping spot
  62. Dogs, cats, snakes and other pets brought by campers?
  63. Handicapped accessibility? Ramps, portapotties
  64. Availability of phone service, radio, wifi
  65. Need to run phone line for campsite business/ emergency contact within camp and to the outside? Buy/ rent satellite phones/ radios? (This can be especially true in a ravine, cave, mountain valley, deep forest area)
  66. Note: some ticketing systems depend on availability of phone service/ wifi to check authenticity of tickets.
  67. Food vendors
  68. Food vendor licensing, permits, health department inspections
  69. Presence of potable water for kitchens
  70. Source of electricity for kitchens 
  71. Other vendors - sunscreen, insect repellent, flashlights, etc.
  72. Possible entertainment on site 
  73. Cleanup, Damages, Repairs, Restitution, Trash, Recycling
  74. Set-up Time needed in advance (How many days/ weeks?)
  75. Break down / clean-up time needed after? (How many days?)
  76. Tire treads, ground damage, resurfacing (especially if it rains)
  77. Hiring people for entry gate security, layout, set up, security all day and night, EMTs, recycling, toilet maintenance, trash pickup.

Paragon Studio Trident Audio Board Refurbished

Free Music for Youtube Videos

FREE Music for Youtube Videos
by Sue Basko, Esq.

Do you like making videos for Youtube?  If so, our good friends at Youtube have worked hard to give some really great options for you to use really good music for free on  your Youtube videos.

The first option is a free music library.  You can use this on any of your Youtube videos.  The Youtube Audio Library has music that can be selected by genre, instrument, mood, or duration of the piece of music.  There's a lot of good music to choose from.  Go to the site and play around with the settings and listen. You'll hear some excellent selections to suit most videos.

This is what the Audio Library looks like:
what the Youtube Audio Library looks like. 

SFX Categories
Some SFX Selections in the "Water" Category
The Audio Library also has Sound Effects, or SFX for short.  Select the "Category" tab and you will find about 20 SFX Categories, each of which has about 20 selections.  There are so many great sound effects.   The picture on the left shows the Categories.
←← Sound Categories.

Sound Effect Selections→→
One the right, you can see some of the sound effect selections listed under "Water."  You'll find all kinds of water sounds from bubbling brooks to waves washing up on the shore, to a drinking fountain.

what the Ad-Supported Music looks like 

 The second option is Ad-Supported Music. These are a few hundred of  the most popular songs that lots of people want to use in Youtube videos.  The Youtube people have worked hard to cut deals for these songs to be used for free.  When you use one of these songs, an ad will play first and that ad money goes to the people who own the song. Or there might be those in-screen ads.

The Ad-Supported songs are a collection of today's most popular songs for Youtube videos along with some songs that have been popular for a few years.  In today's selection, you'll notice "Uptown Funk," which is very popular for school videos; several songs from "Fifty Shades of Grey," a few songs by Taylor Swift, the hugely popular "Gangnam Style," and a few hundred other songs that a lot of people like.   Some of these would be great for a Youtube wedding or vacation video, a travel video, a dance video,  or you own homemade tribute music video.  You can use all these songs in your Youtube videos without paying any money or getting any licenses. The songs have been pre-licensed by Youtube for your use in Youtube videos.

Each one of the Ad-Supported Songs has a different set of restrictions. You can see the restrictions by clicking on the arrow by the song.  Here we show the restrictions on two different songs.

Comparison of the Use Restrictions on 2 Ad-Supported Songs

Let's compare the restrictions on the two songs, "Love Me Like You Do," and "Uptown Funk." Notice that neither song allows you to monetize the song. That is going to be true of all the Ad-Supported songs.  You get to use the song for free, but your use of the song is supported by the ad revenue that goes to pay the copyright owners of the song.

The second restriction is whether Playback is blocked in any nations.  For some reason, Germany is a party to very few of the song agreements, and Playback is blocked in Germany on many of the Ad-Supported songs.  Notice that is the case with "Love Me Like You Do."  Playback of "Uptown Funk" is blocked in 244 countries.  That means your friends in the U.S. will be able to watch your video, but friends in other nations will not likely be able to watch.  The restrictions on each song are unique, so you need to click the arrow by each song and find out what the deal is with that particular song.

If you are choosing an Ad-Supported song, you will want to check on these restrictions to be sure you pick a song that suits your needs. If you want your song to be playable almost worldwide, you need to choose a song that is blocked in as few nations as possible.

Keep in mind, the use of this music is for use in your videos on Youtube only.  If you plan to host your video other places, the Youtube music licensing deal does not hold.  But remember -- Youtube videos can be embedded on most websites and social media, including on Facebook, Twitter, Blogger, and Wordpress.

To embed a Youtube video, you copy the embed code and paste it in to any place on a website that accepts HTML.  You can choose a size, or you can make it any size by deleting in the height and width in the embed code, and replacing it with new numbers.  Be sure to choose a height and width that maintains the original aspect ratio.  For example, if the embed code is Height 300 and Width 500, then you must change each number proportionally, such as Height 150 and Width 250.  Otherwise, you will get a misshapen picture.

To show a Youtbe video on many social media sites, you just add the URL link. This is true on Facebook and Twitter.

Have fun making Youtube videos with this free music!  Please feel free to send me links to the videos you create.

Camping for Concerts and Festivals: Creating a Campground

Paragon Studio Trident Audio Board Refurbished